Privacy policy — Advizo
This policy explains what data we collect in Advizo (the macOS app, the advizo.ai website and the waitlist), for what purpose and on what legal basis. Our core rule: we do not record your meetings.
1. Data controller
The data controller is Jacek Jabłoński, operating as a sole proprietor (jednoosobowa działalność gospodarcza) under the Advizo brand, registered office at ul. Tolkiena 3/44, 02-676 Warsaw, Poland, NIP 6612266577, REGON 384293958 (“Advizo”, “we”).
For anything related to personal data, write to hello@advizo.ai — we reply within 30 days at the latest.
2. What data we collect
We collect only what the service needs — in a few separate streams:
- Website and waitlist: your email address (if you sign up) and anonymous visit statistics.
- Account in the app: email address and login data, device identifier, app settings and usage counters.
- Audio and transcript: sound from the microphone and from the system (when you switch listening on) and the transcript created from it.
- Payments: customer identifier, subscription status, invoice history. We never store card numbers.
- Technical data: server logs, error reports, anonymised diagnostic data.
3. Audio and transcription
The app asks for access to the microphone and to system audio so it can hear the other participants on Zoom, Google Meet or Teams. Listening runs only when you switch it on with a single button.
Sound is processed for one purpose: producing a transcript and suggestions. We do not keep a recording of your meeting and we do not use your audio to train models.
4. Purposes and legal bases
We process data on the following bases (art. 6 GDPR):
- Contract (art. 6(1)(b)) — providing the service: account, transcription, suggestions, subscription handling.
- Consent (art. 6(1)(a)) — the waitlist and beta updates (double opt-in), system-audio access, any qualitative research.
- Legal obligation (art. 6(1)(c)) — accounting and tax obligations for payments.
- Legitimate interest (art. 6(1)(f)) — security, abuse detection, error diagnostics, anonymous visit analytics.
5. Who we share data with
We use trusted service providers for hosting, authentication, AI processing, payments, email and analytics. Each of them acts under a data processing agreement and on our behalf only. We will list them by name when the application is published.
We never sell your data.
6. Transfers outside the EEA
Some providers may process data outside the EEA. Any such transfer is based on appropriate safeguards, such as standard contractual clauses or an adequacy decision.
We never transfer meeting audio outside the EEA, because we do not keep recordings.
7. How long we keep data
We keep personal data only for as long as we need it to provide the service or to meet legal obligations. We will publish the exact retention periods before the application launches.
8. Your rights
Under the GDPR (art. 15–21) you have the right to: access your data, rectification, erasure (“right to be forgotten”), restriction of processing, data portability, and objection to processing based on our legitimate interest. You can withdraw consent at any time — without affecting the lawfulness of earlier processing.
You also have the right to lodge a complaint with your supervisory authority (art. 77 GDPR; in Poland: the President of the Personal Data Protection Office, ul. Stawki 2, 00-193 Warsaw).
9. Cookies and analytics
The website uses one functional cookie that remembers your language choice — it holds no personal data and is not used for tracking. Analytics is cookie-less and does not identify you: we only see aggregated visit statistics and events such as joining the waitlist.
We do not run behavioural advertising and we do not sell data.
10. Security
We encrypt data in transit, isolate data per account and restrict access to what is necessary to run the service.
Error reports are filtered — they contain no transcript content and no personal data of other participants.
11. Children
The service is intended for people running business meetings and is not directed at children under 16. If we learn that we have collected data from such a person without guardian consent, we delete it.
12. Changes to this policy
If we change the policy in a material way, we will inform you in the app or by email to registered users. The date of the last update and the document version are always shown at the top of the page.